Date 2-DEC-2018
£18-20 +service fee
e.g. Finsbury Park CC
e.g. 99 Stanley Terrace, London
e.g. W12 8QT
e.g. 0208 123 4567
e.g. 21-Sep-1961
Are you a member of UK Athletics
Contact telephone number in case of emergency e.g. 0208 123 4567
£5 includes post and packaging. Orders will be posted out from 1st June 2018

Hogs Back head wrap in action!!!
All About Triathlons
Booking Conditions and Regulations
All About Triathlons Limited (Co. No.7178604) whose registered office is at 26 Hillview
Crescent, Guilford, Surrey GU22 8BQ but whose address for general correspondence is
Collaborate, 14 Steward Health, Commercial Way, Woking, Surrey, GU216ET acts in some
cases on its own behalf and in others as an authorised agent for and on behalf of relevant event
In the circumstances any contract for the supply of an event is between you and the relevant
organiser, whose details are set out on the relevant entry form.
These booking conditions are in addition to any terms and conditions imposed by the relevant
event organiser and any rules and regulations governing participation in any event.

Rules and regulations:
By entering the event you agree at all times to abide by any rules and regulations imposed by
the event organiser and any relevant governing body such as, purely by way of example, the
International Triathlon Union and the British Triathlon Federation further details of which can be
found at and

Personal health and fitness:
By entering an aat event you shall be deemed to have acknowledged and understood that
participation in the relevant event is potentially hazardous, and you should not enter and
participate unless you are medically able, properly trained and have appropriate equipment.
Please be aware that a number of events are of a ?cross country? or ?off road? nature and so
there are additional risks that are not common to usual triathlon, duathlon, aquathlon and runs,
including but not exclusively, wading through deep water, running and cycling through mud and
on uneven and wet surfaces, climbing over obstacles.
You should consult your doctor prior to undertaking training for an event. It is your responsibility
to make sure you are medically fit and not carrying any existing injuries and are capable of
completing the booked event. The event organiser reserves the right, in its absolute discretion,
to stop any participant from taking part if the individual is deemed unfit to participate, including
mid­event removal where necessary.

Existing medical conditions:
It is your responsibility to advise the event officials prior to the start of the event of any
pre­existing medical condition, disability, relevant medications being taken and allergies that
may be relevant in the administration of any medical assistance required or in your ability to
take part in the event.
You are advised that you should not participate in an event if suffering any cold or flu­like
systems or if you have any other existing illness or injury which might reasonably be expected to
either affect your performance and your ability to complete the event or to be worsened by
participating in the event.

Swim events or events including a swim element:
Swims will usually be in open water. Other parties and wildlife use the water and, as such the
water is exposed to the risk of contamination caused by this use, is shallow in parts and has an
uneven and rocky bed.  In particular, as with all open swimming, there is also a risk of virus
contamination (eg Weil?s disease). Event organisers are unable to prevent or, indeed, minimise
this risk and participants must be aware that drinking the water or swimming with open wounds
increases the risks involved.
Event organisers reserve the right to cancel the event at short notice if the water conditions are
such as to be unfit to swim in, or they may substitute the swim element for another sport e.g.
No refunds will be given should this eventuality arise.

Mountain bike, road cycling and running events or events including a bike/run element:
Mountain bike and road cycling events and running in events often follow a course over rough
and undulating terrain.  You are responsible for ensuring that you wear a suitable helmet and
any other safety equipment at all relevant times during bike stages and that your bike has been
properly maintained and is of sufficient quality to deal with such terrain and distances.
Bicycle routes used may also be used by other vehicles, dog walkers, dogs, horse riders and
marshals on quad bikes.
Participants should expect to encounter and should take extreme care when encountering
livestock, steep drop offs, steep descents, up hill sections, roots, mud, rocks, obstacles, fellow
participants, dog walkers, dogs, horse riders and marshals on quad bikes.
It is the responsibility of the participants to adhere to the course markers and to any warning
signs on the route at all times.
Save to the extent caused by negligence on the part of the event organiser, participants will be
entirely responsible for any injury sustained (whether to themselves or others) as a result of any
reckless cycling or running, failure to take proper care or pay proper attention or failure to
adhere to warning signs or instructions.

Participants and Spectators:
Event organisers will use reasonable endeavours to ensure the safety of participants and
spectators. Course markers are in place to guide participants and to separate participants from
spectators. An ambulance and crew will be in place for both participants and spectators.
Parents of spectating children and adults charged with the supervision of spectating children
must ensure their children are supervised at all times. If spectators choose to bring their pets,
the pets must be kept under control at all times. Spectators and participants should adhere to
the course markers and obey instructions of the marshals.

Medical treatment while participating in an event:
By entering an event, you are consenting to the fact that should you require any medical
treatment during your attendance at the event, whether before, during or after the actual event,
such treatment may be administered by the events? official personnel.
If you are provided with a race number this must not under any circumstances be given to
anyone else without informing the relevant event director. Amongst other potential problems,
doing so may cause problems of identification for the event medical services in the case of any
accident or injury. Any attempt to do so will result in immediate disqualification of the
individual(s) concerned and ejection from the event.

Anyone attempting to start or join an event in any outfit that the event marshals deem unsuitable
and/or dangerous to yourself, other participants or spectators, will not be allowed to start the
event or, if on the course, may be forcibly removed from the event.

Music and telephones  etc while participating in an event:
For health and safety reasons you must not participate in the event whilst listening to any
personal music playing device or whilst using any mobile telephone. This is particularly
important in order to allow emergency services and their vehicles to operate safely on the day
which they may not be able to do if you are unable to hear what is happening around you
throughout the event.  Consequently iPods, MP3 Players or similar electronic music players and
mobile telephones must not be used during the event (including transition). Mobile telephones
must be switched off if stored in the transition area.

Start times:
Start times may from time to time have to be varied. Where start times are varied, reasonable
endeavours will be used to advise you as soon as reasonably practicable. Under no
circumstances will you be entitled to any refund of entry fees where, despite a change in start
time, the event takes place on the originally specified day.

Event timing:
Event finish times will usually be provided but no responsibility is taken for the accuracy of the
same or any failure to supply a finish time, whether as a result of technical problems or

Event Ejection:
Event officials have the right, in their absolute discretion, to refuse to allow you to participate in
the event either at the start or to continue participation at any point along the route of the event,
should you be deemed to behave inappropriately or give cause for concern that your continued
participation may cause offence or injury to yourself, any spectators or other participants.
Failure to comply with any instruction from event officials and marshals or any breach of any
rules and regulations governing the event will result in ejection from the event and may also
result in you being reported to the police or any relevant governing body for the event in
Event organiser?s decisions
Decisions made in respect of the event (whether in respect of safety, organisation,
management, timings, placings, rules, regulations and guidance or otherwise) by the relevant
event organiser, any race director, officials and marshals are final and binding on all
Cancellation of the event and limit of liability
The event organiser reserves the right, in our absolute discretion, to cancel, delay, move to an
alternative venue or postpone the event due to unforeseen or unavoidable circumstances out of
our reasonable control. In such cases we will endeavour to inform participants as quickly as is
possible. Where the event has to be cancelled, delayed, moved to an alternative venue or
postponed due to circumstances outside of our reasonable control (including (but not limited to)
the avoidance of doubt due to adverse weather, ground conditions or as a result of instructions
from the emergency services) we shall not be liable for any inconvenience, expenses, costs,
losses or damages suffered by participants. Where the event has to be cancelled, delayed or
postponed due to circumstances that were within our reasonable control or where you have any
other claim against us in respect of the event, our entire liability (save in respect of personal
injury or death) in respect of any inconvenience, expenses, costs, losses or damages suffered
by you as a result will be limited to the entry price you have paid to take part in the event.
Cancellation of Bookings, Transfers and Refunds
In accordance with the Consumer Protection (Distance Selling) Regulations 2000 and unless
the event has already taken place, you have the right to cancel your booking at any time up to
the end of the 7th working day after the booking is accepted. You may do this by writing to us at
Collaborate, Steward House, Commercial Way, Woking, GU21 6ET and you will receive a full
refund of any monies paid.
If you wish to cancel your booking (otherwise than as set out above) and provide us with not
less than 2 months prior written notice then you will be entitled to a refund of 50% of the price of
your booking excluding any transaction costs. Alternatively your place on the event can be
transferred at any time up to one week before the date of the event to another person subject to
us receiving a transfer form duly completed with full details of the proposed transferee together
with confirmation that the proposed transferee accepts these Booking Conditions and
Use of Image
By taking part in the event you grant full and irrevocable permission to us and the relevant event
organiser and any duly authorised third parties to use any photographs, videotapes, motion
pictures, website images, recordings or any other record of this event that may include your
Use of images of under 18 participants will be governed by the following guidelines. Please note
that websites can be viewed throughout the world, not just in the UK, where UK law applies.

Parents should be aware of the following conditions for using these images:
? Details or full names (which means first name and surname) of any child in an image, on
video, on our website, or in printed publications, will not be included without good reason. For
example the full names of prize winners may be included with the requisite parental consent.
? Images of individual young people will not use the name of that child in the
accompanying text or photo caption without requisite parental consent.
? If a young person is named in the text, a photo of that child will not accompany the article
save with parental consent.
? Group images may be used with general labelling not identifying individual participants.
? Images of children will only be used if suitably dressed, to reduce the risk of such images
being used inappropriately.
Collection and use of information
Your personal information will only be used by us, event organisers and any appointed third
parties for purposes in connection with the event and any subsequent events that we may
organise or administer. By entering the event you grant full and irrevocable permission for us to
pass any medical details you have given us to the medical teams operating on the day of the
Privacy Policy
Any personal information you give to us will be processed in accordance with the UK Data
Protection Act 1998. All About Triathlons Limited (Co. No.7178604) will use the information to
process your request (booking) and to provide any relevant further information (for example key
facts and details about the event, additional events (eg expo) and related services. It will also be
used to support marketing and market research activities. You can unsubscribe at any time by
simply using the link at the bottom of every email.
Email communication, change of postal address, email address or telephone number(s)
Much of our communication in respect of events is likely to be done by email. Please note that
we cannot be responsible if any communication, which is correctly addressed and sent, is not
received by the intended recipient. Please ensure that any spam filters etc are set to ensure
that emails from us will be received by you.
If your postal address, email address or telephone number details change, then you must inform
us as soon as possible by emailing:info@aat­ If this is not done, we cannot
guarantee that you will receive all event communications.
Participants accept that event participation is only for persons with a high degree of physical
fitness and who have undertaken an appropriate training regime. It is your responsibility to seek
appropriate medical advice prior to participation. Participation in the event is entirely at your
own risk and by entering the event participants acknowledge that those involved in the
organisation and staging of the event shall not be liable for death, injury, loss or damage arising
from participation in the event save to the extent that it is caused by their negligence.
Young Participants
The consent of a parent or legal guardian shall be required in respect of any participant under
the age of 18 in the following terms
Consent Statement
My child is in good health and I consider them capable of taking part in the event.
I consent that in the event of an emergency any necessary treatment can be administered to my
child, which may include the use of anaesthetics.
I understand that while the event organisers, their employees, event officials, authorised agents,
subcontractors and volunteers will take reasonable precautions to ensure accidents do not
happen, they cannot necessarily be held responsible for any loss, damage or injury suffered by
my child.
We may wish to use your child?s image for promotional purposes, including printed publications,
website and videos.
If you do not wish your child to be photographed please let them know so they are not
disappointed when group photos are taken.
I have read, understood and agree the above.
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